Help on accepting PayPal
payments with Bookings4-u.co.uk
The following provides help on including PayPal with Bookings4-u.co.uk therefore allowing you to receive direct payments (Deposits, full reservation payments and general payments).
As a member of Bookings4-u.co.uk, setting up PayPal to receive payments for your hotel / guest house / B+B / self catering is simple in Bookings4-u.co.uk (though a few checks are needed in your PayPal account).
Please use the following and do not hesitate to contact me if any queries arise. To make the PayPal experience more smooth, Bookings4-u.co.uk engineers can set up and fully test (with live bookings) for £45.00 incl VAT.
1. PayPal setup
2. Amendments in Bookings4-u.co.uk
3. The various ways that Bookings4-u.co.uk help you receive payments
4. How to view the payments that come in
5. Problems encountered
6. PayPal Virtual Terminal (Take bookings over the phone, via fax or by post)
7. PayPal Signup
______________________________________________________________________________ 1. PayPal setup 1.1 Creating a PayPal account : https://www.paypal.com/uk/ 1.2 Required amendments needed to your PayPal account 1.3 Optional amendments needed to your PayPal account 1.1 Creating a PayPal account : https://www.paypal.com/uk/ Please go to the PayPal website and create an business account. Of the many pages to read, the following is some you may want to read first: - General link (Why use PayPal section?): https://www.paypal.com/uk/ - Fees: https://www.paypal.com/uk/cgi-bin/webscr?cmd=_display-receiving-fees-outside - Payment methods accepted: https://www.paypal.com/uk/cgi-bin/webscr?....LocalPaymentsMethodsWithPayPal-outside - Refunds: https://www.paypal.com/uk/cgi-bin/webscr?cmd=xpt/Marketing/bizui/SendRefund-outside 1.1.1 Required type of account: Changing your account to a business account Although this system works with a Premier or a Business account, you should have a business account. Why? - A Business account is made for 'business activities' in mind, which means that you are allowed to make money through paypal by using it as a platform to receive money through sales of goods and services, subscriptions and donations. A personal account is for, well, personal usage. Please see PayPal terms and conditions for more. Account differences : https://www.paypal.com/us/.../general/PersonalVsBusiness-outside How? - Please use the following link : http://pages.ebay.co.uk/help/pay/paypal-upgrade.html 1.2 Required amendments needed to your PayPal account 1.2.1 Under your account, please click on "Profile" -> "My Business Details" Please make sure that all the details in this section is filled in. Please pay particular attention to the email address being confirmed (If your email has a 'Unconfirmed' by it, you need to click it and follow the instructions). 1.2.2 Under your account, please click on "Profile" -> "My Money" Please make sure that you have a bank account attached to your PayPal account. 1.2.3 Under your account, please click on "Profile" -> "Selling Preferences" -> "Website preferences" (a) Set "Auto Return for Website Payments" = On (b) Set "Return URL" = https://bookings4-u.co.uk/ (c) Set "Payment Data Transfer (optional)" = On (d) Note down the "Identity Token" (You will need this for Bookings4-u.co.uk) If not displayed, please save at this point and re-edit your "Website preferences" Example "Identity Token" : UfcP-Zgduo0QbMd40rgjA-_n7qJYW003UJXrDpFCPX-7jKJgM-UMCEqfZq4 (e) Block Non-encrypted Website Payment = Off (f) "PayPal Account Optional" = On If you would like guests to have the option to pay by credit cards as well as paypal account Note: If you have chosen to turn on PayPal Account Optional for new users and enabled a function called .Auto Return,. the new users will not return to your website automatically, but will be able to choose to return. Therefore, you will need to keep a closer eye on your account. Click here for more information 1.3 Optional amendments needed to your PayPal account The following can be used to make the web page more presentable for the guest when they arrive at your PayPal account. Under your account, please click on "Profile" -> "Selling Preferences" -> "Payment Pages" (a) Preview : View Enhanced and classic versions (b) Ignore Options (c) Click on 'Add' (d) Logo should be from ssl certificate (e) Keep using previews to get it correct for you and your business[Go to top]
______________________________________________________________________________ 2. Amendments in Bookings4-u.co.uk 2.1 The required amendments From the Main Menu, click on "Edit Your Booking Areas" -> "Business" In the initial "Options" tab, look for "Option 3 - Allowing direct deposit payment to be received" and enter: (a) PayPal Account : This will be your email that you use for the email account (b) PayPal Identity Token : This is taken from your PayPal account : "Profile" -> "Website preferences" - Please see above for more (c) Deposit amount : Please enter your numeric amount you want taken (d) Deposit Unit :Please choose which option you would like, a fixed amount (per room booked) or a percentage of the booking. (e) Leave the "Sandbox Test" unticked (Please contact us regarding this option). After the above, PayPal will be offered to all guests who receive an accepted email (See below) 2.2 Please amend your Terms and Conditions/Cancellation policy to allow for this PayPal addition. From the Main Menu, click on "Edit Your Booking Areas" -> "Business" -> "Cancellation Policy" 2.3 Please amend the "Form Header" which the guest sees when he/she enters her own details in to show that they will receive a link to pay for the deposit via PayPal. Do not forget to state the amount of deposit expected. From the Main Menu, click on "Edit Your Booking Areas" -> "Business" -> "Form Header"[Go to top]
______________________________________________________________________________ 3. The various ways that Bookings4-u.co.uk help you receive payments 3.1 The deposit for the booking reservation. The process of a how a guest makes a reservation has not changed. When you (the member) accept the guest's reservation request, the guest receives a link in the accepted email to pay for the deposit. Also, when individually viewing a booking reservation, click on "No of payments made" to see a link "Click for 'Pay Deposit' link" which can be used by the guest. 3.2 Pay the rest or all of the booking reservation. Bookings4-u.co.uk provides an option for the guest to pay the rest or all of the booking reservation. When individually viewing a booking reservation, click on "No of payments made" to see a link "Click for 'Pay FULL' link" which can be used by the guest 3.3 Accepting general payments via PayPal for your business Bookings4-u.co.uk provides an option for any person to pay your business via PayPal irrespective of whether they are a guest or not. From the Main Menu, click on "Edit Your Booking Areas" -> "Website Template & Links" -> "Booking Link Code" Look for "Website Link to Direct Payments Option" These payments will be listed with the other payments in Bookings4-u.co.uk but of course will not be linked to any booking reservation.[Go to top]
______________________________________________________________________________ 4. How to view the payments that come in Besides receiving notifications via PayPal, Bookings4-u.co.uk also provides the following. 4.1 Viewing payments for a particular booking reservation When individually viewing a booking reservation, click on "No of payments made" to see all the payments for this booking reservation. 4.2 Viewing payments received in general All payments received via PayPal can be viewed via Bookings4-u.co.uk From the Main Menu, click on "Bookings And Availability" -> "Payments" There you will be viewing the payments received. Click on the "Click for more" to view more details of the transaction Clcik on the "Click to view booking" to view more about the booking 4.3 Viewing payments expected from guests An important aspect is to keep abreast of guests who have had their booking reservations accepted but have not paid their deposit. From the Main Menu, click on "Bookings And Availability" -> "Payments" -> "Payments Expected" Links on this page allow you to ask again for the deposit or a full payment of the booking reservation.[Go to top]
______________________________________________________________________________ 5. Problems encountered The following lists common problems that have been encountered. 5.1 My account is live and accepting money but PayPal gets stuck (freezes) afterwards and does not go back to website. This is due to the PayPal account being live but your email address not being confirmed. Please see Section 1.2.1 5.2 The "PayPal Account Optional" in Section 1.2.3(f) is not available. Please contact PayPal to get this reinstated.[Go to top]
______________________________________________________________________________ 6. PayPal Virtual Terminal (Take bookings over the phone, via fax or by post) The following is an additional service offered by PayPal. It has no impact on the use of PayPal with Bookings4-u.co.uk. Virtual Terminal Overview: - https://www.paypal-business.co.uk/take-credit-cards-over-the-phone-with-paypal/index.htm Pricing for Virtual Terminal - https://www.paypal.com/uk/cgi-bin/webscr?cmd=_display-vt-fees-outside PCI Compliance - What is it? - https://www.paypal-business.co.uk/pci-compliance/[Go to top]
______________________________________________________________________________ 7. PayPal Signup
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